GovNet Events have compiled the following policies to ensure full enjoyment of our Virtual Summits, and to ensure full transparency for all our delegates, sponsors and attendees. Please click the link to the relevant section for your needs, below.
As a delegate on this virtual event, your name, job title and organisation name, and any other details you choose to populate your event profile with, will be visible to all other attendees as well as sponsors and exhibitors of this event. Your contact details (email address, telephone number and postal address) will remain hidden. However, if you choose to connect with any other attendee, sponsor or exhibitor, please note that by doing so you consent that your personal data you provided to us will be shared with them and that these sponsors or exhibitors may be in contact with you about their products or services outside our event platform. The definition of consent to connect is defined as accepting an invitation to connect and/or meet or initiating such a connection yourself. You also consent that your personal data you provided to us will be shared with sponsors and exhibitors if you visit their virtual stand, download a digital product from their online profile, or via the Product Solutions Library, or if you attend or view a sponsored session. You also agree that these parties may transfer your data outside of the EEA for these purposes and you consent to such a transfer.
As a sponsor or exhibitor on this virtual event, you will be able to connect with all delegates attending the event as well as invite them to meet with you. You will gain access to the platform starting 7 days prior to the event date so that you can set up your virtual booth and arrange meetings with delegates for the day(s) of the event. The platform will remain live for between 14 and 30 days following the event live date (depending on the specific event terms), and during this time you will still be able to communicate with delegates through this platform. Please note that while meetings can be arranged before the event date, the meetings themselves must take place either on the event date(s) or during the period which the platform remains open afterwards.
Data privacy notice: you will be able to see all delegates’ names, job titles, and any information they choose to make public on their individual profiles from 7 days prior to the event until 14 or 30 days after the event. Their contact details (email address, telephone number and postal address) will remain hidden, unless they agree to connect and/or meet with you on the event platform, or initiate such a contact themselves, in which case you will be able to have full access to their personal information and will be able to download those contact details up to 14 or 30 days after the event date. We advise sponsors and exhibitors against contacting delegates outside the event platform before the event date, as it is our experience you will get the best response by gaining consent and engaging with delegates on the day(s) of the event. Delegates' contact details may also be provided to you if they download a digital product from your online profile, or via the Product Solutions Library, or if they attend your sponsored session. Please note that contacting any delegate that has not agreed to connect with you, meet with you on the event platform or initiated such a contact themselves, attended your sponsored session or downloaded a digital product of yours, is strictly prohibited and constitutes a breach of your contract with us. We monitor such communication and may charge a fine of up to £1,000 + VAT for each unauthorised communication if proven.
Once any attendee agrees to connect with a sponsor or exhibitor via our platform, that sponsor or exhibitor becomes a data controller in relation to the shared data. This includes complying by all relevant data protection laws, including having a complaints procedure in place and an option of opting-out of receipt of any communications from you.
We are committed to providing a professional, friendly, safe and welcoming environment for all attendees, speakers, sponsors and exhibitors participating in our virtual events, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin or other protected class. We expect all participants to help ensure a safe and positive experience for everyone. Unacceptable behaviour will not be tolerated during any portion of a meeting or event.
Unacceptable behaviour includes but is not limited to:
Consequences of misconduct may include:
Our virtual event platform offers all participants to connect with one another before, after and at the event. We ask that you use this option sensibly and respect other attendees’ preferences and wishes. Please refrain from contacting anyone that expressly asked you not to contact them. Please also avoid excessively contacting anyone. We find that personalised communication works best and advise against attempts to mass-communicate with a generic message.